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FAQs eSUB Time for Web

Overview

A list of frequently asked questions related to the eSUB Time for Web application.

Table of Contents

 

Question:
Can I have my employees enter their time on a computer using the Web version of eSUB Time vs. the mobile app?
Answer:
Yes, employees will be able to manually enter time (via hours, time in/out and adding indirect costs) on a computer using their own login credentials

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Question:
Can my project manager/foreman check in the entire crew?
Answer:
Yes, the foreman can enter time for one or more employees on the Web but not from the mobile app.

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Question:
If I enter hours in the mobile app or on the Web, do I need to also enter hours and crew information in daily reports?
Answer:
Yes, although daily reports push to eSUB Time (if the setting is enabled), time records do not go back to daily reports.

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Question:
Will this program provide an approval system for timesheets?
Answer:

Yes, people who approve timesheets (e.g. PM, Foreman, etc.) will be able to do the following via the Web:

  • Approve timecards before employees sign them
  • Reject timecards
  • View punch in/out location
  • Add/view comments between employees and themselves

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Question:
How does a foreman add an employee to eSUB Time?
Answer:
Employees are added in the Administration area of our eSUB project management solution.

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Question:
Will all employees need their own company login (email)?
Answer:
The backoffice will be responsible for setting up emails for all employees – so however they set up their employees (e.g. using their employees’ personal or company emails and passwords) is how it will work for the employee.

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Question:
Will there be a way to not have the employee adjust their time without approval?
Answer:
Employees will be able to modify their time but Time approvers (e.g. backoffice) will be able to reject and/or comment on any timecard if needed.

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Question:
Can I export timesheets to my accounting solution?
Answer:
Yes, you can export timesheets to accounting solutions such as Sage 100, Sage 300 and QuickBooks. Additionally, for other accounting solutions, you can export timesheets to Excel and then import them into your accounting solution.

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Question:
Will I be able to track indirect costs (i.e. overhead)?
Answer:
Yes, employees will be able to track indirect costs, such as sick time, via the mobile app and the back office will be able to do so on the Web.

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Question:
Does eSUB Time track lost hours?
Answer:
No, eSUB Time will not track lost hours. However, this is an existing feature in daily reports in the eSUB project management solution.

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Question:
Will eSUB Time track units?
Answer:
No, eSUB Time will not track units but if the user enters units when creating their dailies in the eSUB project management solution, it will appear in their daily reports.

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Question:
My field guys won’t use the eSUB Time mobile app and will fight me about it. They think I’m implementing a big brother solution. How can we combat that?
Answer:

Your employees are your most valuable asset and it is important for them to know that you trust them. The implementation of eSUB Time is to help them. To encourage adoption, it’s important to communicate the BENEFITS to employees.

  • Hire more resources to help you! Tracking time accurately to specific projects allows the company to determine if we need to hire more people to reduce the workload and fatigue on employees.
  • Time tracking made easy! No more paper time cards that get lost and then having to recreate them.
  • No more surprises when you get your paycheck! You can view, verify and resolve any discrepancies before you get paid.
  • Resolve time card rejections quickly! You can quickly and easily have a conversation with your PM/foreman or Accounting about time card issues or discrepancies to make sure you get paid accurately and on time.
  • Easily schedule PTO and vacation! You can request/schedule time off from just a few touches on your phone – no more back and forth paper shuffle.

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