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Email Purchase Order

Email an eSUB Purchase Order (PO) for the current Project.

  1. Click on  in the Purchase Order Log. Emails sent are listed in a log at the bottom of the page.
  2. Select who you would like to send the email to
  3. Select if you would like to include the dollar amount or any attachments and send Email.

Email Log

Incoming Emails - Displays the incoming emails associated with the current Purchase Order.

Action - You can view the email by clicking  and delete the email by clicking 

Number - Displays the incoming email number associated with the current Purchase Order.

Preview - Displays preview text of the email associated with the current Purchase Order.

Date - Displays the date the email was sent.

Sent Emails - Displays the incoming emails associated with the current Purchase Order.

Action - You can view the email by clicking .

Number - Displays the sent email number associated with the current Purchase Order.

Who - Displays the email addresses of who was sent an email associated with the current Purchase Order.

Preview - Displays preview text of the email associated with the current Purchase Order.

Date - Displays the date the email was sent.

Glossary:

Purchase Order No - Displays the number of the Purchase Order.

Email From - Enter the full email address of the person emailing the Purchase Order.  

Copy To Sender - Check this box if you wish the sender to receive an emailed copy of the Purchase Order.

Urgent - Check this box if you wish to flag this email as "Urgent".

Email To - Select one or more Project Contacts to whom you wish to email the Purchase Order.  Multiple addresses may be selected by using the control and/or shift keys along with the mouse.

Send Blind - Check this box if you wish to suppress the display of the email distribution list on the email (this prevents multiple recipients from viewing the email addresses of other recipients.)  This field affects the "Email To" field selection and thus differs from the "bcc" field (below.)

cc - Enter the full email address of a non-Project Contact whom you wish to cc (carbon copy) a copy of the Purchase Order.  Multiple addresses may be delimited by commas.

bcc - Enter the full email address of a non-Project Contact whom you wish to bcc (blind carbon copy) a copy of the Purchase Order.  Multiple addresses may be delimited by commas.

Subject - Enter the subject of the email.  This defaults to the Project name and will appear on the subject line of the recipient's email.

Additional Comments - Enter any additional comments about the Purchase Order; this will appear on the recipient's email below the Email Text noted above.

Attach File - Check which (if any) attachments you wish to include with the email.  You may click the attachment file name to view the attachment (see Attach To Purchase Order to add attachments to this PO.)

Click the Send Email button to email the Purchase Order to the selected recipients.

Notes

  • eSUB will email the Purchase Order document as a PDF.  In addition, the recipient receives an embedded hyperlink.  By clicking this link, the recipient may view and print the original PO document directly from your eSUB database.

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