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Batch Edit Purchase Order Line Items

Manage a batch of existing eSUB Purchase Order (PO) line items for the current Purchase Order by clicking  from the Purchase Order Log.

Action / Update

Displays various Action Icons that allow you to manage an existing Purchase Order (PO) line item.  The actions available to you depend upon your User Level.

    Click to edit the associated Purchase Order (PO) line item.

   Click to enter a shipment on  the associated Purchase Order (PO) line item.

   Click to delete the associated Purchase Order (PO) line item.

     Check to select the associated Purchase Order (PO) line item for update. Only those Purchase Order (PO) line items that have been selected (checked) will be updated as part of the batch edit.

PO Number

Displays the number of the Purchase Order.

Line No

Edit the line number of the Purchase Order line item.

Line numbers for all Purchase Order line items are automatically resequenced based upon the value entered.

For instance, if there are three line items originally numbered "1", "2", and "3" and the second one is changed from "2" to "4", the resulting sequence will again be "1", "2", and "3" except that the second and third line items will have changed places.

Similarly, you may reposition line items using a decimal number: if the Line No of the third line item in a sequence of "1", "2", and "3" is changed to "1.5" then the resulting sequence is once again "1", "2", "3", this time with the third and second line items having exchanged places.

Item Number

Edit the item number of the Purchase Order line item.

Cost Code

Edit the cost code of the Purchase Order line item.

List Price

Edit the list price of the Purchase Order line item.  This value reflects the price for the number of units indicated by the following field (units per price.) 

[units] per [price]

Select the number of units upon which the List Price is based.   For instance, if your vendor indicates that the part costs $250.00 per 100 units then the List Price field should be $250.00 and the Per field should be 100.  This results in an individual item price of $2.50.  The units per price values are defined on the Add Units Per Price page.

Quantity Ordered

Edit the quantity ordered of the Purchase Order line item.  A negative amount is allowed.

Length

Edit the length of the Purchase Order line item.  This field may be displayed or suppressed on this page; this is determined by current value of the Display "Length" Field field on the Company Preferences page.

If displayed the line item total on the Purchase Order is calculated as
            line item total = item price x quantity x length

otherwise the line item total on the Purchase Order is calculated as
           line item total = item price x quantity

Discount Amount

Edit any discount amount for the Purchase Order line item.  

Quantity Received

Edit the quantity received of the Purchase Order line item.    

If multiple received quantities have been recorded at the shipment level then this field will display a sum total quantity received for all shipments.

Item Description

Edit the description of the Purchase Order line item.

Line Notes

Edit the notes pertaining to the Purchase Order line item.

Invoice Number

Edit the invoice number of the Purchase Order line item.  If the entire line is covered under a single invoice number it may be recorded here at the line level rather than separately on each shipment.

If multiple invoice numbers have been recorded at the shipment level then this field will display a link to display the invoice number history.

Invoice Date

Edit the invoice date of the Purchase Order line item.  If the entire line is covered under a single invoice date it may be recorded here at the line level rather than separately on each shipment.

If multiple invoice dates have been recorded at the shipment level then this field will display a link to display the invoice date history.

Click the Save Data button to accept the edited data and file the Purchase Order line items in your eSUB database.

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