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Enter Purchase Order Line Item

Enter a eSUB Purchase Order (PO) line item for the current Project.

PO Number

Displays the number of the Purchase Order.

Line Number

Enter the line number of the Purchase Order line item.  A default value for this field (based upon the highest current line number) is presented to the User.

Line Notes

Enter any notes pertaining to this Purchase Order line item.

Item Number

Enter the item number of the Purchase Order line item.

Item Description

Enter a description of the Purchase Order line item.

Cost Code

Enter the cost code of the Purchase Order line item.

List Price

Enter the list price of the Purchase Order line item.  This value reflects the price for the number of units indicated by the following field (units per price.)   

[units] per [price]

Select the number of units upon which the List Price is based.   For instance, if your vendor indicates that the part costs $250.00 per 100 units then the List Price field should be $250.00 and the Per field should be 100.  This results in an individual item price of $2.50.  The units per price values are defined on the Add Units Per Price page.

Quantity Ordered

Enter the quantity ordered of the Purchase Order line item.  A negative amount is allowed.

Length

Enter the length of the Purchase Order line item.  This field may be displayed or suppressed on this page; this is determined by current value of the Display "Length" Field field on the Company Preferences page.

If displayed the line item total on the Purchase Order is calculated as
          line item total = item price x quantity x length

otherwise the line item total on the Purchase Order is calculated as
         line item total = item price x quantity

Discount Amount

Enter any discount amount for the Purchase Order line item.  

Click the Save Data button to accept the entered data and file the Purchase Order line item in your eSUB database.

 

Current Purchase Order Line Items

Item Number

Displays the item number of the Purchase Order line item.

Item Description

Displays the description of the Purchase Order line item.

List Price

Displays the list price of the Purchase Order line item.

Length

Displays the length of the Purchase Order line item.

Quantity Ordered

Displays the quantity ordered of the Purchase Order line item.

Quantity Received

Displays the quantity received of the Purchase Order line item.  If the order has been received in full on the Purchase Order line item then the Quantity Received will be displayed in green; shorts will be displayed in red.

Vendor Last Quantity Shipped

Displays the last quantity shipped of the Purchase Order line item by the vendor.  

The recipient of the Purchase Order email may update this field automatically via the PO email's embedded link.

Vendor Last Ship Date

Displays the last ship date of the Purchase Order line item by the vendor.  

The recipient of the Purchase Order email may update this field automatically via the PO email's embedded link.

Vendor Last Carrier / Tracking Number

Displays the last carrier / tracking number of the Purchase Order line item by the vendor.  

The recipient of the Purchase Order email may update this field automatically via the PO email's embedded link.

 

Notes

  • Once a Purchase Order line item has been entered it will appear on the Purchase Order Item Log from which it may be edited, etcetera.

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